As noted in the Monitor’s previous reports, Memoranda of Understanding were agreed with each agency outlining how the agencies work with the Monitor, and how information is shared and secured.
For the third report, the Monitor received data and information from each of the four agencies. The Monitor also made visits to three Oranga Tamariki sites and one to an Open Home Foundation service centre. The Monitor had planned to make further visits to sites but due to COVID-19 was unable to do so.
The Monitor notes that the data relied on in this report has been provided by each of the agencies and was not gathered from other sources. The Monitor received data and information in response to the third cycle reporting requirements (the final request for Phase One of the programme of the Monitor), for the 12-month period from 1 July 2019 to 30 June 2020. All data represents this time period unless specifically stated.
The Monitor reviewed the information received and prepared a second information request for Oranga Tamariki, to clarify and request additional information. For Open Home Foundation and Barnardos the Monitor sought to clarify information only.
Data sent to the Monitor is aggregated with no identifiable information and is stored securely on a separate database that is not visible or accessible to the Ministry of Social Development. Access to this database is limited to relevant team members of the Monitor.
Each agency was provided with draft versions of this report, with the information that applied to its agency, to review the information prior to its finalisation to:
- fact check the information relating to their agency
- respond to any potential adverse comment made by the Monitor in the report.
Due to the contracting relationships held by Oranga Tamariki, it was agreed that the Monitor would provide it with any potential adverse comment relating to Open Home Foundation, Dingwall Trust and Barnardos. This would be provided to Oranga Tamariki in advance, to enable it to consider a response. In the context of this report, no information of this nature needed to be provided.